Data Processing Terms

KvL Software processes fleet user, vehicle, job, customer, POD, signature and location information only to provide and secure Fleet Tracker, on the documented instructions of the authorised Fleet Owner, and as required by law.

• Use people and providers subject to appropriate confidentiality and security duties.
• Apply proportionate security controls and assist with relevant data-subject and incident obligations.
• Delete or return customer data in line with the service retention rules, subject to lawful retention.
• Provide reasonable information needed to demonstrate these commitments.

• Provide lawful, fair and accurate instructions and appropriate notices.
• Configure roles and permissions correctly and remove access promptly.
• Collect only information needed for fleet operations.
• Protect exported files, tracking links and credentials.

We may use vetted hosting, authentication, notification and infrastructure providers. Where processing takes place outside the United Kingdom, appropriate safeguards required by UK data protection law will be used.

Operational data will be deleted according to the documented retention periods. The Fleet Owner must export records it is legally or operationally required to keep before they are removed.